Download Maharashtra Housing Society Forms, Appendices & various Application Formats(Editable word format)

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Application for permission to carry out internal renovation work in Flat No. ______

Respected Sir/Madam,

I am the registered member of Flat No. [____] on the [____] floor of building/wing [____] in our society.

I plan to carry out certain internal repair and renovation work in my flat to maintain and improve its condition. The proposed work primarily includes:

* [Example: Painting and minor electrical work]

* [Example: Kitchen platform repair / Bathroom tiling]

* [Example: Changing flooring or plumbing lines]

I hereby assure the Managing Committee that:

1. Structural Integrity: No load-bearing walls or RCC structures (beams/columns) will be altered, damaged, or broken during this work.

2. Timings: The work will strictly be carried out between [——— AM to ———- PM] on weekdays, and no noisy work will be done on Sundays or public holidays.

3. Debris Management: All construction debris and waste material will be collected properly inside the flat and disposed of outside the society premises at my own cost. I will ensure the society common areas and lifts are not dirtied or blocked.

4. Responsibility: I take full responsibility for any accidental damage caused to neighbouring flats or society property during this work and will rectify it immediately at my own cost.

I request you to kindly grant me the necessary permission/NOC to start the work from [Start Date] to [Expected End Date]. Please let me know if any security deposit or authorization form needs to be submitted.

Thank you.

Yours faithfully,

(Signature)

Name of the Member: ___________________________

Flat No: ________  |  Mobile No: ________________

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Application for allocation of Parking Slot / Issuance of Parking Sticker

Respected Sir/Madam,

I am the registered member / bona fide resident of Flat No. [____] on the [____] floor, in building/wing [____] of our society.

I have recently acquired a new vehicle / I am currently residing in the society and require a designated parking space for my personal vehicle. I request you to kindly allot me a [Open / Stilt / Underground] parking space or issue a society parking sticker for security gate clearance (strike out whichever is not applicable).

The detailed specifications of my vehicle are provided below for your records:

* Type of Vehicle: [Car (4-Wheeler) / Scooter or Bike (2-Wheeler)]

* Make and Model: [e.g., Maruti Swift / Honda Activa]

* Vehicle Color: [e.g., White / Black]

* Registration Number: [e.g., MH-04-XX-XXXX]

I have attached a self-attested photocopy of the vehicle’s Registration Certificate (RC Book) along with this application for your verification.

I hereby agree to:

1. Parking Rules: Abide by all the parking rules, bylaws, and speed limits set by the society’s Managing Committee.

2. Slot Discipline: Park my vehicle strictly within the slot assigned to me without causing any obstruction to other vehicles or the common walking path.

3. Charges: Pay the applicable monthly/annual parking charges as levied in the regular society maintenance bills.

Kindly process my request at the earliest and issue the parking sticker / allot the slot number.

Thank you.

Yours faithfully,

(Signature)

Name of the Resident: ___________________________

Flat No: ________  |  Mobile No: ________________

Enclosure: Copy of Vehicle Registration Certificate (RC Book).

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Request to issue No Objection Certificate (NOC) for Buyer’s Bank Loan

Respected Sir/Madam,

I am the registered member of Flat No. [____] on the [____] floor, in building/wing [____] of our society, and I hold Share Certificate No. [_______].

I wish to inform the Managing Committee that I am in the process of selling / transferring my above-mentioned flat to the prospective buyer, Mr. / Ms. _________________________________________________.

To fund this purchase, the buyer intends to avail himself/herself of a home loan from [Insert Bank/Financial Institution Name], located at [Insert Bank Branch Address]. For the purpose of processing and disbursing this loan, the bank requires a formal No Objection Certificate (NOC) from the society.

I hereby request the Managing Committee to kindly issue the standard society NOC in favor of “[Insert Bank Name],” confirming my current membership status, a clear property title, and that there are no outstanding dues against my flat.

I assure you that I will clear all pending society maintenance dues, if any, up to the current month before the NOC is collected.

Thank you.

Yours faithfully,

(Signature of the Seller)

Name of the Selling Member: ___________________________

Flat No: ________  |  Mobile No: ______________________

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Request to remove Bank Lien / Loan Entry from Society Records

Respected Sir/Madam,

I am the registered member of Flat No. [____] on the [____] floor, in building/wing [____] of our society.

I had previously taken a housing loan against my flat from [Insert Bank Name] in the year [____], and the society had noted the bank’s lien/charge in its registers and on my Share Certificate.

I am pleased to inform you that I have fully repaid the said loan. The bank has officially closed my loan account and returned my original property documents.

I have attached the original “Loan Closure / No Dues Certificate” issued by the bank along with this letter as proof.

Kindly update the society records (including Register of Members / Register of Charges) and remove the bank’s lien from my profile. I also request you to return my Share Certificate after making the necessary endorsement deleting the loan entry.

Thank you.

Yours faithfully,

(Signature)

Name of the Member: ___________________________

Flat No: ________  |  Mobile No: ________________

Enclosure: Copy of Bank No Dues / Loan Closure Certificate.

[TO BE PRINTED ON THE BANK’S OFFICIAL LETTERHEAD]

Ref No: ________________________                      Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Termination of Charge / No Dues Certificate for Flat No. ______

This is to certify that Mr. / Ms. __________________________________ is/are the borrower(s) who availed a Housing Loan / Loan Against Property from our bank against the security of the property detailed below:

* Flat/Unit No: [_______] 

* Floor / Wing: [_______]

* Loan Account Number: [_______________________]

We hereby confirm that the borrower(s) have fully repaid all outstanding dues towards the said loan account. As of today, there are zero balance dues outstanding against this account, and the loan stands fully closed in our financial records.

We have released our charge/lien over the aforementioned property and have returned all original title deeds to the property owner(s).

The Housing Society is hereby authorized to delete/remove our bank’s lien or charge from the Register of Members, Share Certificate, and any other society records.

For [Insert Bank Name],

(Authorized Signatory / Branch Manager)

Name: _______________________________

Employee Code: ______________________

Branch Stamp / Seal:

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Request for No Objection Certificate (NOC) for Passport / Visa Verification

Respected Sir/Madam,

I am the registered member / resident of Flat No. [____] on the [____] floor, in building/wing [____] of our society.

I am currently applying for a new Passport / Renewal of Passport / Visa for travel abroad. As part of the documentation and local address verification process, the passport/embassy authorities require a formal No Objection Certificate (NOC) from the housing society confirming my residence at this address.

[Use Option A if applying for yourself]

The application is for myself: Mr. / Ms. _____________________________________.

[Use Option B if applying for a family member or tenant]

The application is for my [Son/Daughter/Wife/Tenant], Mr. / Ms. _____________________________________, who resides with me in the flat.

I request you to kindly issue the standard society NOC confirming our residence status at your earliest convenience. I assure you that there are no outstanding maintenance dues against my flat.

Thank you.

Yours faithfully,

(Signature)

Name of the Member: ___________________________

Flat No: ________  |  Mobile No: ________________

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Request for NOC to install a New Electricity Meter / Piped Gas Connection

Respected Sir/Madam,

I am the registered member of Flat No. [____] on the [____] floor, in building/wing [____] of our society.

I intend to apply for a [New Electricity Meter / Piped Gas Connection] for my flat from [Insert Provider Name, e.g., MSEDCL / Adani / Mahanagar Gas Ltd]. To process my application and layout the necessary pipeline/cabling through the common areas, the service provider requires a formal No Objection Certificate (NOC) from the society.

I hereby assure the Managing Committee that:

1. Safety Protocols: The installation will be carried out strictly by the authorized technicians of the service provider following all safety rules.

2. Common Areas: No structural alterations or permanent damage will be caused to the society’s common walls, passages, or service ducts.

3. Rectification: If any minor drilling or open work is done, it will be neatly finished and restored immediately at my own expense.

Kindly grant me the necessary NOC so that I can submit it to the service provider and proceed with the installation.

Thank you.

Yours faithfully,

(Signature)

Name of the Member: ___________________________

Flat No: ________  |  Mobile No: ________________

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Intimation regarding water leakage / seepage in Flat No. ______

Respected Sir/Madam,

I am writing to draw your urgent attention to a severe water leakage / seepage issue inside my flat, Flat No. [____] on the [____] floor.

Over the last few days, I have observed continuous water dampness / dripping in the following areas of my flat:

* [Example: Bathroom ceiling / Kitchen wall / Bedroom corner]

This seepage is causing visible damage to the plaster, paint, and electrical wiring of my flat, and if left unchecked, it may weaken the internal structure.

[Use Option A if the source is likely the flat directly above you]

The location of the dampness indicates that the leakage is originating from the plumbing, drainage, or flooring of Flat No. [____] directly above my flat.

[Use Option B if the source is likely a society common property]

The location of the dampness indicates that the leakage is originating from the society’s common terrace, external drainage pipe, or building rainwater duct.

I request the Managing Committee to kindly arrange a joint inspection with the society technician / plumber, along with the resident of the upper flat (if applicable), to identify the source of the leak. I request your timely intervention to ensure the necessary repairs are carried out at the earliest to prevent further damage.

Thank you for your prompt cooperation.

Yours faithfully,

(Signature)

Name of the Member: ___________________________

Flat No: ________  |  Mobile No: ________________

Date: [Insert Date]

To,

The Chairman / Secretary,

[Insert Name of Housing Society] CHS Ltd.,

[Insert Society Address/Location]

Subject: Application for renting / booking the Society Clubhouse / Common Hall / Common Space

Respected Sir/Madam,

I am the registered member / resident of Flat No. [____] on the [____] floor, in building/wing [____] of our society.

I request you to kindly book the society [Clubhouse / Common Hall / Open Terrace] for a private family event. The details of the function are as follows:

* Nature of Event: [e.g., Birthday Party / Anniversary / Get-together]

* Date of Event: [Insert Date]

* Timings: From [____ AM/PM] to [____ AM/PM]

* Expected Number of Guests: [_______]

I hereby agree to the following terms:

1. Loudspeakers & Music: I will strictly adhere to the society’s rules and local police regulations regarding music and noise levels, ensuring no disturbance is caused to other residents.

2. Cleanliness: I take full responsibility for ensuring the hall and its surroundings are thoroughly cleaned and all trash is removed immediately after the event.

3. Damage Cover: I agree to pay for any accidental damage caused to society furniture, fixtures, or property during the event.

I am enclosing herewith the applicable [Booking Charges / Security Deposit] amount of Rs. [_________] via [Cash / Cheque No. ___________ / Online Transaction ID: _____________________].

Kindly confirm the booking and issue a receipt for the payment.

Thank you.

Yours faithfully,

(Signature)

Name of the Resident: ___________________________

Flat No: ________  |  Mobile No: ________________

Enclosure: Payment proof / Cheque.

[Bank Letterhead / Branch Address]

Ref. No.: [Insert Reference Number]

Date: [Insert Date]

To,

The Secretary / Chairman,

[Name of Cooperative Housing Society Ltd.],

[Address of the Housing Society],

[City, State, Pin Code]

Subject: Authorization to collect original Share Certificate for Flat No. [Flat Number] in [Building Name/Block]

Dear Sir / Madam,

Re: Share Certificate No. [Certificate Number] for Member [Name of the Borrower/Member] (Flat No. [Flat Number])

We write to inform you that the above-named member, Mr. / Ms. [Name of Member], has availed a housing loan facility from our bank against the security of Flat No. [Flat Number] in your esteemed society. As per the loan terms and conditions, the original Share Certificate of the society is required to be deposited and mortgaged with the bank.

We hereby authorize [Name of Authorized Representative / the Member Himself/Herself], bearing ID proof details provided below, to collect the original Share Certificate on behalf of [Name of Bank] for onward submission to our branch:

• Name of Authorized Person: [Name of Representative / Member]
• Designation (if Bank Staff): [Designation, e.g., Loan Officer / Branch Representative]
• Identity Proof Type & No.: [Aadhaar No. / PAN No. / Employee ID No.]
• Specimen Signature of Authorized Person: ________________________

We request you to kindly hand over the original Share Certificate to the authorized person upon verification of their identity and obtain a written acknowledgement from them.

Thank you for your cooperation and support.

Yours faithfully,

For [Name of the Bank]

(Signature)

[Name of Branch Manager / Authorized Signatory]

[Designation]

[Bank Branch Name]

[Bank Seal/Stamp]

DRAFT SALE DEED / DEED OF CONVEYANCE

THIS DEED OF SALE / CONVEYANCE is made and executed at ____________ on this _____ day of ____________, 2026,

BY AND BETWEEN

1. [NAME OF SELLER], Indian Inhabitant, Age: _____ years, PAN: _______________, Aadhaar No.: __________________, residing at ____________________________________________________________________, hereinafter referred to as the “SELLER / VENDOR” (which expression shall, unless repudiated by or repugnant to the context or meaning thereof, be deemed to mean and include his/her heirs, executors, administrators, legal representatives, and assigns) of the FIRST PART;

AND

2. [NAME OF BUYER], Indian Inhabitant, Age: _____ years, PAN: _______________, Aadhaar No.: __________________, residing at ____________________________________________________________________, hereinafter referred to as the “BUYER / PURCHASER” (which expression shall, unless repudiated by or repugnant to the context or meaning thereof, be deemed to mean and include his/her heirs, executors, administrators, legal representatives, and assigns) of the SECOND PART.

WHEREAS:

A. The Seller is the absolute owner and lawful possessor of Flat No. _____, measuring approximately _____ Sq. Ft. (Carpet Area), situated on the _____ Floor of the building known as “[BUILDING / WING NAME]”, belonging to “[NAME OF CO-OPERATIVE HOUSING SOCIETY LTD.]”, registered under the Maharashtra Co-operative Societies Act, 1960, under Registration No. ________________________, situated at ________________________________________________________________________ (hereinafter referred to as the “SAID FLAT”).

B. The Seller is also the registered owner and holder of 5 (Five) fully paid-up Share Certificates bearing Certificate No. _____ containing Share Nos. _____ to _____ (both inclusive) issued by the said Society (hereinafter referred to as the “SAID SHARES”).

C. The Seller acquired the Said Flat by virtue of a registered Agreement for Sale / Deed of Conveyance executed with [Previous Owner / Developer Name], registered at the office of the Sub-Registrar of Assurances at ________ under Document No. ____________ on Date ____________.

D. By an Agreement for Sale dated ____________, registered at the office of Sub-Registrar of Assurances at ____________ under Serial No. ____________, on which full stamp duty under Article 25 of Schedule I of the Maharashtra Stamp Act was duly paid, the Seller agreed to sell and the Purchaser agreed to purchase the Said Flat along with the Said Shares for a total consideration of Rs. ____________/- (Rupees _________________________________________ Only).

E. The Purchaser has now paid the total agreed sale consideration to the Seller in full and final settlement, and the Seller acknowledges receipt of the same.

F. The Seller confirms that the Said Flat is free from all encumbrances, liens, mortgages, charges, attachments, claims, or demands of any nature whatsoever.

G. The parties are now executing this Sale Deed to complete the absolute transfer of all right, title, interest, and ownership of the Said Flat and Said Shares in favor of the Purchaser.

NOW THIS DEED OF SALE WITNESSETH AS FOLLOWS:

1. ABSOLUTE CONVEYANCE & TITLE TRANSFER

In consideration of the total sum of Rs. ____________/- (Rupees _________________________________________ Only) paid by the Purchaser to the Seller (receipt whereof the Seller hereby acknowledges), the Seller doth hereby grant, convey, transfer, assign, and assure unto the Purchaser, by way of absolute sale, all right, title, interest, ownership, and possessory rights in the Said Flat No. _____ along with the Said Shares and all appurtenant rights including rights to use common areas and amenities.

2. DETAILS OF CONSIDERATION PAID

The total consideration has been paid by the Purchaser to the Seller in the following manner:

1. Rs. ____________/- via Cheque/DD/NEFT No. ____________ dated ________ drawn on ____________ Bank.

2. Rs. ____________/- via Cheque/DD/NEFT No. ____________ dated ________ drawn on ____________ Bank.

(Total: Rs. ____________/- Full and Final Payment).

3. COVENANT OF POSSESSION

The Seller has handed over quiet, vacant, peaceful, and physical possession of the Said Flat to the Purchaser along with the original title documents, keys, and chain of agreements.

4. FREEDOM FROM ENCUMBRANCES

The Seller covenants with the Purchaser that the Said Flat is free from all encumbrances, legal disputes, mortgages, liens, lis pendens, or claims. If any defect in title or prior encumbrance is found, the Seller agrees to indemnify and keep indemnified the Purchaser against all losses, expenses, costs, or damages arising therefrom.

5. OUTSTANDING DUES & TAXES

The Seller warrants that all property taxes, municipal dues, society maintenance charges, electricity bills, water charges, and all statutory outgoings up to the date of execution of this Sale Deed have been fully paid by the Seller. Thereafter, all such outgoings shall be borne and paid exclusively by the Purchaser.

6. SOCIETY MEMBERSHIP & SHARE TRANSFER

The Seller agrees to sign and execute all necessary transfer forms, resignations, NOC requests, and applications (including Appendix 13 / necessary MCS Act transfer forms) to enable the Purchaser to get the Said Shares and Society Membership transferred into the Purchaser’s name in the books of the Society.

7. STAMP DUTY AND REGISTRATION FEES

All stamp duty, registration charges, and legal expenses incidental to the execution and registration of this Sale Deed shall be borne and paid by the Purchaser.

SCHEDULE OF THE PROPERTY

(Description of the Flat)

All that piece and parcel of Flat No. _____, situated on the _____ Floor of “[NAME OF BUILDING/WING]”, measuring approx. _____ Sq. Ft. Carpet Area, belonging to “[NAME OF CHS LTD.]”, standing on Plot No. _____ / Survey No. _____ / CTS No. _____, situated at ______________________________________________________________________, within the Registration Sub-District of ____________ and District of ____________.

• North: ________________________

• South: ________________________

• East: ________________________

• West: ________________________

IN WITNESS WHEREOF, the parties hereto have set and subscribed their respective hands and signatures on the day, month, and year first hereinabove written.

SIGNED, SEALED AND DELIVERED

(SELLER / VENDOR)

(BUYER / PURCHASER)

WITNESSES:

1. Signature: _______________________

Name: __________________________

Address: ________________________

2. Signature: _______________________

Name: __________________________

Address: ________________________